Roommate Matches

Sandrine + Ania

Ionela + Dee

Shilan + Rachel

Geeke + Hannah

Tunde + Oli

Anna - Solo

Karen - Solo 

Shaghi - Solo

Guylaine - Solo

A note from Anne : "The room matching has been based mainly on sleep habits, bedtime and wake-up times, noise preferences, room temperature, tidiness, morning routines and how much personal space each person likes, because we have found that practical compatibility is the most important consideration, especially when it comes to room sharing in small Japanese hotel rooms. There is plenty of time and opportunity to make connections and friendships with other guests based on shared interests etc throughout the trip. My top tip for room sharing is to agree on room rules beforehand - why not grab a quick call before the trip or a WhatsApp chat? And when you are in Japan, being super kind and considerate of each other is the best way to ensure you have a comfortable experience sharing a small sleeping space."

Arrivals

Dee – 11 October, 08:30 – Singapore → Narita (NRT), flight NH802

Shilan – 11 October, time not provided – Osaka Itami (ITM)

Shaghi – 11 October, time not provided – Osaka Itami (ITM)

Karen – 14 October, 13:05 – Copenhagen → Helsinki → Tokyo Narita (NRT), flight AY0958

Tunde – 15 October, 07:00 – Berlin → Munich → Tokyo Haneda (HND), flight LH4925

Ania – 15 October, 09:45 – Frankfurt → Tokyo Haneda (HND), flight LH716

Geeke – 15 October, 10:25 – Amsterdam → Tokyo Narita (NRT), flight KL861

Oli – 15 October, 11:00 – Guangzhou → Tokyo Haneda (HND), flight CZ385

Hannah – 15 October, 12:00 – Sydney → Tokyo Haneda (HND), All Nippon Airways

Ionela – 15 October, 13:45 – Helsinki → Tokyo Haneda (HND), flight AY061

Sandrine – 15 October, 13:55 – Doha → Tokyo Narita (NRT), flight QR808

Guylaine – 15 October, 15:00 – Frankfurt → Hanoi → Tokyo Haneda (HND), flight VN384

Anna – 15 October, 15:30 – Seoul → Tokyo Narita (NRT), flight ZG046

Rachel – 15 October, 23:00 – New York City → Tokyo Haneda (HND), flight NH109

Departures

Oli – 23 October, 11:00 – Kansai International Airport (KIX)

Geeke – 23 October, 11:55 – Kansai International Airport (KIX)

Dee – 23 October, 12:15 – Narita International Airport (NRT)

Anna – 23 October, 18:15 – Kansai International Airport (KIX)

Sandrine – 23 October, 19:55 – Kansai International Airport (KIX)

Ionela – 23 October, 21:45 – Haneda Airport (HND)

Hannah – 23 October, 23:00 – Haneda Airport (HND) (double check)

Rachel – 24 October, 16:45 – Haneda Airport (HND)

Guylaine – 25 October, 16:30 – Haneda Airport (HND)

Karen – 25 October, 23:10 – Narita International Airport (NRT)

Tunde – 28 October, 10:00 – Narita International Airport (NRT)

Ania – 1 November, 10:45 – Haneda Airport (HND)

Shilan – departure date/time not provided – Osaka Itami Airport (ITM)

Shaghi – departure date/time not provided – Osaka Itami Airport (ITM)

Navigating from the Airport to the Hotel

Arrivals (Tokyo)

⭐  Hotel Directions : https://sotetsu-hotels.com/grand-fresa/takadanobaba/access/

From Haneda Airport (about 1 hour)　¥860 

Step 1 : Tokyo Monorail to Hamamatsucho Station 

Step 2 : JR Yamanote Line to Takadanobaba Station

From Narita Airport (about 1 hour 25 minutes)　¥2776 

1．Keisei Skyliner to Nippori (buy a ticket at the counter or online (https://www.keisei.co.jp/keisei/tetudou/skyliner/e-ticket/en/ticket/skyliner-ticket/index.php) 

2．JR Yamanote Line to Takadanobaba Station

Check in is 3pm at Sotetsu Grand Fresa Takadanobaba, Tokyo

Can I take a taxi or Uber from the airport to the hotel?

Yes. You can take a taxi from the official airport taxi rank or request one through the Uber app. This offers straightforward, door-to-door transport.

Typical fares are approximately:

• From Haneda Airport: ¥10,000–¥14,000

• From Narita Airport: ¥25,000–¥30,000 or more

The final fare will depend on traffic and the time of day.

Departures (from Kyoto)

 To forward your luggage : https://airporter.co.jp/en/

From Osaka

Kansai International Airport (~2.5 hours) 

1．Taxi (~¥2000) or Subway to Kyoto Station 

2．Limousine Bus to Kansai Airport (¥2800) (https://www-hankyu-kankobus-co-jp-e.athp.transer.com/limousine/timetable/KY/)

Osaka Itami Airport (~1 hour 45 minutes) 

1．Taxi (~¥2000) or Subway to Kyoto Station 

2. Limousine Bus to Itami Airport (¥1500) (https://www-hankyu-kankobus-co-jp-e.athp.transer.com/limousine/timetable/K/)

From Tokyo

If you are leaving from Tokyo and have a full-size suitcase, don't forget to book a space for them on the Shinkansen back to Tokyo (or prepare to forward them the morning before).

Haneda Airport (~3.5 hours)  

1．  Taxi (~¥2000) or Subway to Kyoto Station 

2．Tokaido Shinkansen Nozomi to Shinagawa Station (https://smart-ex.jp/en/index.php)

Keikyu Main Line to Haneda (Triple check it is an airport express)

Narita Airport (~4.5 hours) 

1．Taxi (~¥2000) or Subway to Kyoto Station 

２．Tokaido Shinkansen Nozomi to Tokyo Station (https://smart-ex.jp/en/index.php) 

3．JR Line to Nippori (5 lines go this route, so check Google map for best option) 

4．Skyliner to Narita Airport

Check-in info  

⭐  You are part of a MULTIPLE BOOKING 5099071548 so check in may be processed differently. Watch the WA group for live info. (Guylaine your booking number is 6856003234)

The lead name is Anne Scott BUT your name is registered against your correct room and room mate (or solo). Twin rooms are booked, so if you see a double bed, please talk to reception.

Rooms are already paid. You may have to pay local taxes. Local taxes are paid by you. Check-in on large bookings can be messy, so bring patience!  

Access

Please visit the following URL for directions to the hotel:

https://sotetsu-hotels.com/grand-fresa/takadanobaba/access/

Security

A room key card is required to use the elevators. Please hold your key card over the sensor inside the elevator, and then press the button for your desired floor.

Complimentary Amenities (1st Floor)

Guests are welcome to freely choose from a variety of amenities, including toothbrushes, body sponges, bath additives, tea, and more.

Breakfast is at “THE WU” on the 1st floor (7:00 AM – 9:30 AM) ※ Please be sure to bring the “Breakfast Ticket” issued at check-in.

Complimentary Wi-Fi

Network (SSID): sotetsu-hotels

Password: sotetsux

Taxis

Get this app : Taxis: https://go.goinc.jp/en

ESim

It is VERY IMPORTANT to get an eSIM for Japan BEFORE you arrive. You will need it as soon as you arrive. 

Your provider may already offer this or cover Japan as part of your plan (check the rates!).

If not, we recommend Saily. We recently partnered with them to making getting an eSim easier for our trips, so click on the image below or use our affiliate link here.

VPN 

It can be useful to have a VPN when travelling (if you want to access your show downloads, work stuff etc.) This is our NordVPN partnership link with discounts for you.

Local Accommodation Taxes

Japan has local accommodation taxes in some cities. These are charged by the local government and are separate from your Gone International trip payment.

Tokyo

Tokyo charges a small accommodation tax based on the nightly accommodation rate. We expect this to be ¥200 per person, per night, making it approximately ¥800 per person for our four-night Tokyo stay (around £4).

Please be prepared for it to be collected separately by the hotel when you check in.

Kyoto

Kyoto also charges an accommodation tax. The tax is different depending on your room type.

For our four-night Kyoto stay:

• Twin-share guests: ¥400 per person, per night = ¥1,600 total (approximately £8)
• Solo-room guests: ¥1,000 per person, per night = ¥4,000 total (approximately £19)

Please keep a small amount of Japanese yen or a payment card available for these local charges. 

Before your trip to Japan, you must take out comprehensive travel insurance that covers you throughout your stay and all the activities included in your itinerary.

We will ask you for proof of insurance. You are free to choose the best provider for you in your country. 

We have a partnership with True Traveller Insurance and you can use our affiliate link if you would like to be insured via them. 

PART ONE: TOKYO

15–19 October

Our hotel: Sotetsu Grand Fresa Takadanobaba      > Map is here

DAY 1 | THURSDAY 15 OCTOBER

Welcome to Tokyo! 🇯🇵

Arrival day, settling in & our first dinner together

Today's schedule

For our early arrivals

Karen, Dee, Tunde, Oli, Ania, Geeke and Hannah will be arriving early and may have several hours to explore before check-in.

You have two easy options:

• Stop by the hotel and ask to leave your luggage until your room is ready.

• Use a coin locker at a major train station and head out to explore.

Early room check-in may be available, but please don't count on it.

Our evening together

At 18:50 we'll meet in the hotel lobby before heading out for our first dinner together.

This is our chance to finally meet everyone in person, put faces to names, enjoy some food and kick off our adventure! We have chosen this place because it is hard to get large group reservations in Japan and somewhere we can hear each other. If you've just arrived after a long journey, take it easy during the day and save your energy for the evening.

DAY 2 | FRIDAY 16 OCTOBER

Kawagoe: A Journey into Old Japan 🏮

Historic streets, traditional shops, Japanese culture & optional hot springs

Kawagoe is known as Little Edo, thanks to its beautifully preserved historic streets and traditional architecture. It's a lovely contrast to modern Tokyo and a wonderful place to slow down, wander and discover.

Today's schedule

Your free-time exploration guide

Museums & heritage

• Kawagoe Festival Museum — Discover the famous local festival, its elaborate floats and traditions.

• Kawagoe City Museum — An introduction to the area's history.

• Yamazaki Art Museum — A smaller cultural stop for art lovers.

• Osawa Residence — One of Kawagoe's historic merchant buildings.

Creative experience

• John's Blend — Explore fragrances and scent-mixing experiences, subject to availability.

Where to eat

• Omiya Chobei Shoten — Tofu specialities.

• Toriyoshi — Chicken specialities.

• Ogakiku — Traditional Japanese eel (unagi).

Coffee & cake

• Shimano Coffee Taishokan — A charming retro-style coffee house.

• Hill Pine's Espresso — A stop for coffee enthusiasts.

Optional afternoon: Japanese onsen ♨️

If you're looking for a quintessentially Japanese experience, you can choose an optional hot spring visit instead of immediately returning to Tokyo.

An onsen is a traditional Japanese bathing experience. Remember that many onsens have rules regarding tattoos, bathing without swimwear and showering before entering. Your hosts can explain the arrangements.

Evening: Free to enjoy Tokyo independently.

DAY 3 | SATURDAY 17 OCTOBER

Tokyo Icons: Meiji Shrine, Harajuku & Shibuya 🗼

Sacred forests, street culture, shopping, skyscrapers & optional karaoke

Today brings together some of Tokyo's most famous neighbourhoods, from the peaceful greenery of Meiji Shrine to the fashion and energy of Harajuku and Shibuya.

Today's schedule

Explore Harajuku & Omotesando

Culture & museums

• Nezu Museum — Japanese and East Asian art, architecture and beautiful gardens.

Restaurants

• Brown Rice — Vegetarian Japanese cuisine. Reservations recommended.

• Sakuratei — Try okonomiyaki, a savoury Japanese pancake.

• Harajuku Gyozaro — A popular choice for Japanese dumplings.

Cafés

• Cat Café Mocha — A Japanese cat café experience.

• Aoyama Flower Market Tea House — Tea and desserts surrounded by flowers.

Shopping

• Kiddy Land — Japanese character merchandise and gifts.

• Laforet Harajuku — Fashion and youth culture.

• Chicago — Vintage and second-hand clothing.

Explore Shibuya

At 13:30 you can join an optional walk along Cat Street towards Shibuya, one of Tokyo's best neighbourhoods for people-watching, shopping and urban exploring.

Things to see

• Shibuya Scramble Crossing — One of the world's most recognisable pedestrian crossings.

• Hachikō area — A famous Tokyo meeting point.

Cafés

• Streamer Coffee Company

• The Roastery by Nozy

• Café Kitsuné

Shopping

• Loft — Stationery, design, gifts and Japanese lifestyle products.

• Shibuya Hikarie — Shopping and dining.

• Miyashita Park — Contemporary urban shopping and leisure complex.

Afternoon highlight: Shibuya Sky 🌇

15:30 — Meet at Shibuya Sky Observation Deck.

We'll enjoy incredible views across Tokyo from this famous rooftop observation deck.

Sunset is scheduled for approximately 17:05, making this a spectacular time to admire the city as its lights begin to appear.

Outdoor access and visibility depend on weather conditions.

Optional evening: Karaoke! 🎤

19:15 — Meet in the hotel lobby.

No Japanese adventure is complete without a little karaoke! Whether you love singing or would rather cheer everyone else on, you're welcome to join. This is pre booked and pre paid extra activity.

DAY 4 | SUNDAY 18 OCTOBER

Your Japan, Your Way 🌸

A free day for independent adventures, followed by a neighbourhood evening together

Today is intentionally flexible.

Perhaps you want a quiet morning with coffee and a little shopping. Perhaps you'd like to see somewhere completely different. This is your opportunity!

Today's schedule

Ideas for your free day

1. Kamakura — Temples, the Great Buddha & matcha

A lovely day trip for those interested in Japanese history, coastal-town atmosphere, temples, traditional streets and matcha cafés. Don't miss the famous Great Buddha.

2. Mashiko — Pottery & folk art

A destination for anyone who loves ceramics, handmade crafts and traditional Japanese pottery. This is a longer independent excursion from Tokyo, so plan your transport carefully.

3. Tokyo DisneySea — A little magic!

If you love theme parks, DisneySea offers a uniquely Japanese Disney experience. Book admission in advance and expect it to take most of the day.

4. Mount Takao — Nature, mountains & spirituality

Get out of the city for mountain scenery, forest walks and Yakuo-in Temple. Depending on the arrangements available, you may be able to experience Buddhist food traditions or temple ceremonies. Check schedules beforehand.

5. Yoga in Tokyo

Take some time to recharge with a yoga class at Ignite Yoga Studio.

6. Meet the local GGI community! 💖

See whether Girl Gone International Tokyo has any activities you can join, including local explorations or group runs. A wonderful opportunity to connect with women who actually live here!

Evening: Shimokitazawa

17:00 — Meet at Shimokitazawa Station.

Shimokitazawa is one of Tokyo's most characterful neighbourhoods, known for vintage shops, intimate bars, cafés, music and a creative atmosphere.

We'll come together for an optional dinner and bar crawl before our final night in Tokyo.

PART TWO: KYOTO

19–23 October

Our hotel: Hotel Regista Higashiyama Sanjo

DAY 5 | MONDAY 19 OCTOBER

Tokyo to Kyoto: The Bullet Train Adventure 🚄

Shinkansen journey, Fushimi Inari & optional Japanese hotpot dinner

Today we leave Tokyo behind and travel to Kyoto aboard Japan's famous bullet train, the Shinkansen.

Kyoto is renowned for its temples, gardens, traditional architecture, historic streets and extraordinary cultural heritage.

Today's schedule

Travel day essentials

Please be completely checked out and ready to leave at 10:00.

You'll have an opportunity to buy a bento, a Japanese packed lunch, before boarding the train. Eating on the Shinkansen is common and part of the experience.

Please follow your hosts' instructions regarding luggage and train boarding, as these are important on a group travel day.

Afternoon: Fushimi Inari Shrine ⛩️

One of Japan's most iconic sights, Fushimi Inari is famous for its thousands of bright vermilion torii gates that weave through the wooded hillside.

We'll have some time to explore the surrounding streets before walking through the shrine together.

Wear comfortable shoes and expect some slopes and steps. You can explore at a pace that suits you.

Optional evening: Shabu-shabu 🍲

18:50 — Meet in the hotel lobby.

Tonight's dinner option is shabu-shabu, a Japanese hotpot meal where thinly sliced ingredients are cooked in simmering broth at the table.

A lovely social way to celebrate our arrival in Kyoto.

DAY 6 | TUESDAY 20 OCTOBER

Arashiyama Bamboo Forest & Kyoto After Dark 🎋

Bamboo groves, traditional gardens, creative workshops & a guided Gion evening

Today we'll discover Arashiyama, one of Kyoto's most scenic areas, before enjoying a free afternoon and a guided evening tour through historic Gion.

Today's schedule

Morning: Explore Arashiyama

We'll begin with the famous Bamboo Grove, where towering bamboo creates one of Japan's most photographed landscapes.

Afterwards, you can discover more of the neighbourhood independently.

Temples, gardens & sights

• Tenryū-ji Temple and Sōgenchi Garden — Historic Zen temple and landscaped garden.

• Togetsukyō Bridge — Scenic bridge crossing the river.

• Ōkōchi Sansō Garden — A beautiful traditional garden.

• Nonomiya Shrine — A small, historic shrine nestled near the bamboo forest.

Where to eat

• Kijurou — Wagyu beef.

• Arashiyama Yoshimura — Soba noodles and tempura.

Cafés

• % Arabica Kyoto Arashiyama — Coffee with a beautiful setting.

• Tea Room Sagan — A quieter tea and café stop.

Afternoon: Discover Kyoto your way

There is so much to do in Kyoto that we've left the afternoon free to choose your own adventure.

Creative workshops

• Marumasu Nishimuraya — Try traditional Kyoto Kyo-Yuzen textile dyeing.

• Japan Experience Chopstick Making — Create a personal Japanese keepsake.

• Kintsugi Workshop — Discover the Japanese art of repairing ceramics with decorative gold-coloured joins.

Please book workshops independently and check location, availability and duration before committing.

Shopping

• Nishiki Market — Kyoto's famous food market, packed with speciality shops and local flavours.

Historic places

• Nijō Castle — A historic castle complex with beautiful interiors and grounds.

• Kennin-ji Temple — A Zen Buddhist temple in Kyoto's historic district.

Where to eat

• Miyakoyasai Kamo Karasuma — Kyoto-style vegetable buffet.

Cafés

• Zen Kashoin

• Inoda Coffee Honten — A historic Kyoto coffee house.

• Kawama Café

Evening highlight: Guided Gion Night Tour 🏮

17:00 — Meet in the hotel lobby.

17:20 — Meet our local guide.

Gion is one of Kyoto's most atmospheric neighbourhoods, known for its historic streets, traditional wooden buildings, teahouses and geiko and maiko culture.

We'll explore with a guide who can help bring the area's history and traditions to life.

The tour finishes at approximately 19:30, leaving the rest of your evening free.

Please remember that Gion includes residential streets and working cultural establishments. Respect local photography restrictions and private spaces.

DAY 7 | WEDNESDAY 21 OCTOBER

Nara: Sacred Deer, Great Temples & Optional Osaka Adventures 🦌

An ancient Japanese capital and an afternoon of possibilities

Today we travel to Nara, another of Japan's historic capitals, famous for its roaming deer, enormous Buddha statue and beautiful shrines.

Today's schedule

Morning: Nara Deer Park & Tōdai-ji

The deer of Nara are considered sacred messengers in local tradition and roam freely through parts of the city.

We'll also visit Tōdai-ji, home to an enormous bronze Buddha statue and one of Japan's most impressive historic temple buildings.

A little deer etiquette: These are wild animals. Feed them only approved deer crackers, keep other food safely away, don't tease or chase them and give them space, especially if they're becoming pushy.

Free-time guide: More of Nara

Temples, shrines & historic streets

• Kasuga Taisha Shrine — Known for its beautiful lanterns.

• Kōfuku-ji Temple and Sarusawa Pond — Historic sights in central Nara.

• Naramachi District — Traditional streets, small shops and cafés.

Cafés & traditional sweets

• Nakanishi Yosaburo — Traditional Japanese sweets.

• K Coffee — A distinctive local coffee stop.

Restaurants

• Mia's Bread — Sandwiches and bakery options.

• Men Touan — Udon noodles.

Optional independent adventure: Osaka! 🏙️

If you've been dreaming of Osaka, you could use your free afternoon to explore Japan's vibrant food and entertainment city before returning to Kyoto.

Things to see

• Osaka Castle — An iconic city landmark.

• Osaka Museum of Housing and Living — Step into recreated historical streets and interiors.

• Dōtonbori and the famous Glico Running Man sign — A classic Osaka photo stop.

• Tenjinbashi-suji Shopping Street — Famous for its extraordinarily long covered shopping arcade.

Foods to try

• Okonomiyaki — Savoury Japanese pancake.

• Takoyaki — Osaka's famous octopus-filled balls.

Both are widely available across Osaka, so you can find somewhere convenient while exploring.

If you choose Osaka, please plan your own onward journey and return to Kyoto, allowing for transport time and your energy levels.

DAY 8 | THURSDAY 22 OCTOBER

Kyoto Traditions: Kimono & Tea Ceremony 🍵

A beautiful cultural morning followed by your final full afternoon in Japan

Our final full day together begins with two of Japan's best-known cultural traditions: a tea ceremony and kimono wearing.

Afterwards, you'll have the afternoon free to explore any of Kyoto's wonderful places you haven't yet seen.

Today's schedule

Morning: Our Gone International Closing Circle with a Tea Ceremony & Kimono Experience

We'll discover some of the customs and artistry surrounding Japanese tea culture, as well as the experience of wearing a traditional kimono.

If you plan to keep your kimono on while exploring later, please make sure you know exactly where and how to return it.

We will take turns to share a highlight about our Japan experience and anything else you would like to share with each other on the eve of our departure day.

Important: All kimonos must be returned by 18:00. This is a firm deadline.

Your final Kyoto exploration guide

Temples, gardens & historic neighbourhoods

• Kiyomizu-dera Temple and surrounding streets — One of Kyoto's most celebrated temple areas, with atmospheric lanes, shops and views.

• Kinkaku-ji, the Golden Pavilion — Famous for its gold-covered exterior and reflecting pond.

• Ginkaku-ji, the Silver Pavilion — Beautiful gardens and traditional architecture.

• Philosopher's Path — A scenic walkway near temples and waterways.

• Heian Shrine — Known for its enormous torii gate and garden.

• Nanzen-ji Temple — A beautiful Zen temple complex with a distinctive historic aqueduct.

You won't be able to see absolutely everything in one afternoon, so choose two or three places that appeal to you and explore at a relaxed pace.

Cafés

• Walden Woods Coffee Kyoto — A contemporary coffee shop.

Restaurants

• Katsukura Shijo Higashinotoin — Tonkatsu, Japanese breaded pork cutlets.

• Sushiro — Popular Japanese conveyor-belt sushi chain.

Your final evening 🌸

Tonight is free. You might choose a special dinner with new friends, a quiet stroll through Kyoto, some last-minute souvenir shopping or an early night before travelling tomorrow.

Whatever you choose, savour your final evening in Japan.

DAY 9 | FRIDAY 23 OCTOBER

Farewell Japan, Until We Meet Again 💖

Breakfast, goodbyes & onward adventures

Today's schedule

Our final morning is an opportunity to share breakfast, exchange photographs, say goodbye and reflect on nine remarkable days together.

Some of us will be heading home, while others will be continuing our Japanese adventures.

Please ensure you have checked out of the hotel by 11:00 and have organised your onward transport.

Safe travels, wherever the world takes you next!

Planning independent activities

If you'd like to explore on your own or with a small group, please do!

A few suggestions to make everything run smoothly:

• Check opening days and times before visiting.

• Reserve popular experiences, workshops and attractions in advance.

• Plan enough time to return for any group activities you've chosen to join.

• Make sure you have your hotel details saved.

• Let a host know if your plans change and they are expecting you somewhere.

• If you're joining a group activity that has a fixed start time, please be punctual so that others aren't left waiting.

If your plans involve travelling beyond the city, check your route back carefully.

Looking after yourself and each other

Travelling together means sharing experiences with women who have different interests, preferences, energy levels and ways of enjoying a holiday.

There's no pressure to do everything together. Some people will be keen to explore from sunrise to sunset; others will need a slower pace.

Both are absolutely fine.

Please be thoughtful about inviting others along, including someone who might be on her own and respecting anyone who wants a little space.

Your hosts are there to help with arrangements, practical questions and group activities, but they also need time off. Please respect their communicated availability.

For more about how we'll travel together, please read our companion guide, The Art of Travelling Together – Japan.

Navigating 

Google Maps is very reliable in Tokyo, Kyoto, and Osaka. Make sure you have it downloaded on your phone.

Google map pro tips:

• Make sure you've entered the correct place (there are often multiple branches of the same shop)
• When catching a train, check that the Platform, Departure Time, and Final Destination match. 
• 
  
• Olivia says : "Get on the wrong express train and you can lose hours of your life. (Don't worry too much about the name of the train line. For some reason the same line can sometimes have 3 very different names, but at the same time, if it's almost the same but just one letter different, you're on the wrong line... Ok, now I'm just scaring you, well, it is true, but I promise, it's not that bad)."
• 
  
• Get on the suggested car when riding the train. It saves lots of walking time.
• Make sure to leave the suggested exit. Get out the wrong exit and you may add 20 minutes of walking time to your journey.

Note : This is why we ask you to make sure you are always on time to meet us for activities. You will also be sent reminders and meetup points and clear easy instructions to make it easy to always be on time for group activities. Unfortunately, we can't wait for latecomers, as it disrupts our schedule for everyone else. If you are late, you can navigate alone to meet us later - this really is best avoided by making sure a) you are on time b) you stay with the group. On your free time you are free to go wherever you want, whenever you want. You will learn from Olivia and Vola how to master the public transport within the first few days, don't worry! You will soon be pros! 

Transport Card

You will need a Suica or Passmo transit card charged with about ¥10000-20000 to get around on this trip (it doubles as easy cashless payment)

iPhone users

For iPhone users, use the Mobile Suica for International users app (easiest!)

It can be topped up with a foreign credit card

Download the Mobile app and set up your account:https://www.jreast.co.jp/en/multi/wsmlp/

You can also just add it into your Apple Wallet : 

International android phones 

These are not compatible with mobile Suica/Passmo, so you'll need a physical card.

Physical Cards: Can be picked up at major airports through designated vending machines

Top ups are cash only 

Helpful links: 

①Welcome Suica https://www.jreast.co.jp/en/multi/welcomesuica/purchase.html

②Regular Suica https://www.jreast.co.jp/en/multi/pass/suica.html

③Tourist Passmo https://www.pasmo.co.jp/tourist-pasmo/

Luggage Forwarding 

Luggage forwarding services are available from airports and hotels around Japan. Be aware that trains will be crowded all day, so more than one roller suitcase (including a carry-on) will be hard to navigate. If you have lots of luggage, we recommend using this option. Please note that delivery will often be the next day. We have organised your luggage forwarding from Tokyo to Kyoto. Please ensure that you plan for your return trip as this is not included (because everyone has different onward plans).

We are using Airporter : https://airporter.co.jp/en/

Important! Some shops do not accept touch payment, so it is crucial to have your physical card, please bring it!

Japan uses the Japanese Yen (JPY / ¥).

As a rough guide in September 2026:

• £1 ≈ ¥211

• €1 ≈ ¥182

• US$1 ≈ ¥156

• AU$1 ≈ ¥113

Cash, card or Suica?

The easiest combination is card + Suica + some cash.

Cards are widely accepted in Tokyo and Kyoto, especially in hotels, larger restaurants, shops and convenience stores. However, smaller restaurants, temples, markets and some machines may still be cash only.

We recommend having around ¥10,000–¥20,000 (£47–£95 approx.) in cash available.

Getting cash

You can easily withdraw yen in Japan. 7-Eleven / Seven Bank ATMs are particularly convenient for international cards, as are Japan Post ATMs.

Check before travelling whether your bank charges foreign transaction or ATM fees.

Important: if an ATM or card machine asks whether you want to pay in your home currency or JPY, choose JPY. This usually gives you a better exchange rate.

Suica

Your Suica is not just for local transport. You can also use it in many convenience stores, vending machines, cafés and shops, making it great for small everyday purchases.

A few useful tips

• Bring your physical bank cards and carry them

• Keep a backup bank card separate from your main one.

• Carry some ¥1,000 notes for smaller purchases.

• Japan uses lots of coins, so a small coin purse is surprisingly useful.

• Tipping is not expected in Japan.

• You do not need to exchange a large amount of cash before travelling. ATMs are easy to find once you arrive.

In short: use your card for bigger purchases, Suica for transport and small purchases, and keep some yen on you for cash-only places.

Bring a Revolut or Wise card (or equivalent) with you for easy withdrawals (eg. not having to notify your bank you are travelling) and no or low fees and the best exchange rates. You can add those cards to your Apple wallet to tap and pay too.

Not got one? You can use Anne's referral links so you get a free card and transfers. 

Wise : https://wise.com/invite/ilpc/annes910

Revolut : https://revolut.com/referral/?referral-code=annemsiqr!MAY1-26-VR-GB&geo-redirect

Timekeeping Really Matters

Japan runs on time, and so do we.

Trains, reservations, guides and activities often work to very precise schedules, so please take meeting and departure times seriously. If we say meet at 9:00 am, please be ready to leave at 9:00 am.

Even being 10 minutes late can affect the whole group or mean missing a train, reservation or part of an experience.

We cannot hold up the group for latecomers. If you miss a departure or meeting time, it will be your responsibility to catch up with us later.

That does not mean you will be abandoned! We will share the group's next meeting point, location or live location where practical, so you can make your way to us and rejoin the group later in the day. You will need to arrange and pay for your own transport to catch up.

If you know you need longer in the mornings, build that time in. Being punctual is one of the easiest ways to show respect for the other women travelling with you and for the local teams working hard to make the trip happen.

Your Hosts Have Set Working Hours

Olivia and Vola are there to lead the trip, support the group and make sure everything runs smoothly, but they are not available 24/7.

This is a fairly long and full trip, so your hosts will have scheduled working hours and protected downtime so they can rest and come back with energy for the following day.

In particular, they will not generally be on duty in the evenings unless this is specifically part of the scheduled programme.

This does not mean you will suddenly be left wondering what to do. We have Girl Gone International team members and experienced repeat travellers in the group who will often help get conversations going around dinner, drinks or evening plans.

There will nearly always be someone heading somewhere, whether that is dinner, karaoke, a bar, shopping, an evening walk or simply relaxing together at the hotel.

Make Yourself Part of the Plans

The easiest way not to miss out is simply to join the conversation.

Keep an eye on the WhatsApp group, listen out when people are discussing evening plans and say if you would like to come along. If nobody has suggested anything yet, feel free to be the person who asks:

“Is anyone doing dinner tonight?”

or

“Does anyone fancy exploring somewhere this evening?”

You do not need to wait for a host to organise every meal or social moment. Some of the loveliest parts of a group trip come from the spontaneous plans you make together.

Equally, if you want a quiet evening or some solo time, that is completely fine too.

Free Time Means Freedom

During free time you are welcome to explore independently, shop, book activities, meet up with other guests or simply rest.

Just make sure you know where and when you need to meet the group next.

If you are making plans with others, be clear about meeting points and times and use Google Maps or another navigation app rather than relying on someone else to always know the way.

Who to Ask for What

Your hosts are there for trip-related matters, itinerary questions, group logistics and genuine problems during their working hours.

For everyday hotel needs, please speak directly to the hotel reception team. They can help with things such as:

• restaurant recommendations and directions

• taxis

• luggage storage

• room issues

• extra towels or amenities

• local practical questions

You do not need to message your host for something the hotel can easily solve directly.

Keep Us Informed

If you are going to be late, are feeling unwell, cannot find the group or something happens that affects the itinerary, please tell your host.

Do not assume another guest has passed the message on.

During independent time, you do not need to report your every movement, but you do need to be back at the agreed meeting point on time and ready to go.

We strongly advise telling your room-mate, host or another guest if you are going somewhere alone. Share your plans with them. Share your live location or updates. If you meet someone outside the group, share their contact details with us. We are here to look after each other. 

Look After One Another

You do not need to do everything together, but do travel with kindness.

Include people in plans, especially if someone seems unsure what is happening. Make room for different personalities, budgets and energy levels and remember that not everyone will want to eat, drink, shop or stay out late every night.

The best group trips are created by everyone, not just by the itinerary or the hosts.

Be punctual, communicate, join in, invite others along and also give yourself permission to do your own thing when you need it. That balance is what makes a trip like this really enjoyable.

Important Guidance

• Clean plates, please. Japanese start each meal by saying "ittadakimasu." This phrase shows thanks and appreciation for all the things that went into making the item from the animal,l to the farmer to the person cooking the meal. Japanese learn from a yound age to appreciate the food they receive, but along with appreciation comes obligations. To show respect for all those in the process, you should eat everything on your plate. Leaving food behind is considered disrespectful, so make sure to only order what you can finish. What do you do when you hate something? Try to pass it off on a friend, and if all else fails, know that no one is perfect and we can only try our best!

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• No substitution. From the smallest local cafe to the most famous Michelin restaurant, chefs take great care in balancing a perfect dish that they have pride in. Processes are perfectly streamlined and you'll be impressed with the quality and speed of most shops. However, this comes at a cost to you. Japanese restaurants are pretty inflexible with substitution requests. You may see it as a simple substitution: can I swap the cheddar for the mozzarella? Want fresh milk instead of creamer for your coffee? You'll have a pleasanter time if you accept the dishes as is.

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• Dietary preferences. I use this word knowing that some people might prefer "needs". Although awareness is slowly growing of religious and ethical dietary needs, a majority of Japanese still see these as a preference and not a need. If you eat vegetarian or halal, we recommend carefully researching food options. If you ask the staff if a dish is vegetarian, there's a good chance they'll say yes so long as the dish does not contain a chunk of beef in it. They won't think to mention the beef or fish broth used for flavoring or the gelatin. For halal, they may be able to answer whether there is pork in a dish, but they won't realize that the mirin cooking alcohol at the base of their flavoring contains alcohol and cannot be eaten. 

About Halal in Japan

https://www.japan-guide.com/e/e2302.html

• Halal restaurant lists:

Check out this website : https://halalgourmet.jp/

Check out this Instagram : 

• A small chain that prepares Halal versions of Japanese classics: Gyumon Halal Wagyu Ramen Shibuya 

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About Vegetarianism in Japan

https://www.japan.travel/en/guide/vegetarian-guide/

• Vegan in Japan restaurant list:

https://maps.app.goo.gl/k82ASVgyFHAVHm9P6?g_st=ac

• My favorite vegetarian restaurant in Tokyo (reservation highly recommended)

https://www.japan.travel/en/guide/vegetarian-guide/

• For here or to go?: Japanese tax rate depends on whether you eat in or take out. Please make sure to answer accurately.

Japan: Paying for Meals & Splitting Bills

There are 4 main styles of payment:

1. Pre-order: Order, pay at the register, and wait for your food to be ready. Most common at cafes and casual dining.

2. Ticket vending machine: Put your money in the machine, select the item you want and take your ticket. The ticket might be 

3. Collected by staff, or there might be a counter to exchange the food. Most common at ramen shops.

4. Order at the table, pay at the register: Order from wait staff or sometimes through QR code. When all the dishes are brought out, the bill will be left at the table. When you have finished eating, go up to the register to pay. Note that if your bill is not left at the table when all food has been delivered, you’ll need to ask for it. Common at restaurants and Japanese pubs.

5. Order and pay at the table: Most restaurants that want you to pay at the table will have a sign saying so.

Splitting checks: 

You can ask. Some places will do it, some places won’t. If it’s being split more than 4 ways, expect that they won’t.

Please download Tricount if possible

Tricount helps groups keep track of who paid and how much each person owes.

https://apps.apple.com/gb/app/tricount-split-settle-bills/id349866256?ppid=2ef33786-2769-4ed2-98f7-80d5194e70dc

Please also have your phone calculator ready.

Please do not split the bill equally

People have different budgets and may order very different things.

Please keep track of what you order and pay for what you had, rather than automatically dividing the total bill equally.

Use Tricount or your calculator if needed.

If one person pays the whole bill

Sometimes one person may need to pay the restaurant for everyone.

If this happens:

1. Work out how much you personally owe.

2. Reimburse the person straight away.

3. Do not leave it until later if possible.

On a busy trip, things move quickly and payments can easily be forgotten.

Please carry Japanese yen in cash

We strongly recommend carrying enough cash for meals and small shared payments.

Not everyone will have the same payment apps, such as PayPal or Venmo, and international bank transfers can be slow and complicated.

Cash is often the simplest way to reimburse someone immediately.

The easiest rule to remember

Pay for your own food when possible. If someone pays for you, work out your amount and pay them back straight away.

This keeps things fair, quick and stress-free for everyone.

A few other cultural customs worth knowing

Shrines and temples: Be respectful of worshippers and observe any restrictions on entering areas or taking photographs.

Trains: Keep conversations relatively quiet, avoid loud phone calls and be mindful of other passengers.

Shoes: Some traditional buildings, restaurants and cultural experiences require you to remove your shoes.

Queues: Follow local queuing etiquette and let passengers leave trains before boarding.

Rubbish: Public bins can be surprisingly difficult to find. You may need to carry your rubbish until you find somewhere suitable to dispose of it.

• Big in Japan by Alphaville

• Harajuku Girls by Gwen Stefani

• Ziggy Stardust by David Bowie

• Tokyo Drift by Teriaki Boyz

• Godzilla by Blue Oyster Cult

• Turning Japanese by The Vapors

• Mr. Roboto by Styx

Add yours! https://open.spotify.com/playlist/71CjXHvXQifXhU7xxn7bhs?si=f20e99954b98461e&pt=802c7f472db1289dc775e7bd05c08c71